10 Gmail hacks you wish you knew

Gmail has over 1.8 billion users, but less than 1% of users use it effectively. Here are 10 Gmail hacks that you shouldn't miss.

10 Gmail hacks you wish you knew
Photo by Stephen Phillips - Hostreviews.co.uk / Unsplash

Gmail debuted on April Fool’s Day 20 years ago. Yet, impressively most people have never heard of these useful hacks.

1. Undo that email you just sent

Here's how to undo it:

  • Click on the gear icon or "Quick Settings" (top right).
  • Click on "See all settings".
  • Toggle on "Undo Send".
  • Choose 30 seconds and "Save changes".

2. Get rid of Promotional emails

  • Type "unsubscribe" in the Gmail search bar.
  • Now select all emails with the unsubscribe tag.
  • Now simply tap on delete button to delete all.

3. Send a confidential email

You can make your email confidential by disabling the features such as copying, printing, forwarding and downloading by the recipient

To enable it, tap on the "lock" symbol while sending a new email.

4. Check your Gmail offline

Follow these simple steps to turn on this offline Gmail mode:

  • Log in to your Gmail account.
  • Click on the gear icon or "Quick Settings" (top right).
  • Click on "See all settings".
  • Select "Offline" in the top bar, then select "Enable" for more options.

5. Send your email later

Want to make it look like you're at your desk at 8:30AM?
You can do exactly that:

  • Click the down arrow next to "Send" button
  • Choose "Schedule Send"
  • Pick the date + time

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6. Use Gmail with keyboard shortcuts

Enable shortcuts:

  • Click on the gear icon or "Quick Settings" (top right).
  • Click on "See all settings".
  • Toggle on "Keyboard shortcuts" and "Save changes".

Here are some of my favorites:

  • Select a message, then Shift + I to mark as read, Shift + U to mark as unread.
  • ⌘ or Ctrl + Enter to send an email
  • ⌘ or Ctrl + L to insert a link
  • C to compose
  • D to compose in a new tab
  • / to search your emails
  • Shift + Ctrl + B to add BCC recipients

7. Snooze an email

Have an email you don't want to deal with immediately?
Set a reminder for later

  • On the list of all emails received, click on the clock icon on the right.
  • Choose how long you want to snooze the email.
  • It'll appear back in your inbox on that date and time.

8. Use labels

Labels can help you organize your emails more effectively.
Create custom labels for different types of emails, such as "Work", "Personal" or "Travel"

  • Simply click on the "Labels" button in the toolbar and select the label you want to use.

9. Create templates

Speed the process of creating customized emails templates.
First enable the Templates feature:

  • Click on the gear icon or "Quick Settings" (top right).
  • Click on "See all settings".
  • Select "Advanced" in the top bar, then enable "Templates" and "Save changes".

Now create your template:

  • Select "Compose" to start a new email message.
  • Enter the text you want to use for your template in the email field.
  • Select the three-dot menu and then "Templates".
  • Select "Save draft as template" or insert an existing template.

Lastly, archive important emails (don't delete them!)

Archive messages, or set up filters to automatically move messages to the archive. No need to schedule rules to run at regular intervals. After you archive messages, you can still find them under the label "All Mail".

Enjoy these hacks and happy (secure) email cleaning with GoodByEmail!

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